How To Add Text To Woocommerce Emails

# How to Add Custom Text to WooCommerce Emails

WooCommerce emails are crucial for communication with your customers. From order confirmations to shipping updates, these emails play a vital role in the customer journey. But sometimes, the default WooCommerce email templates don’t quite meet your needs. This article will guide you through various methods to add custom text to your WooCommerce emails, improving your branding and customer experience.

Understanding WooCommerce Email Templates

Before diving into the how-to, it’s important to understand where the text you see in your WooCommerce emails comes from. WooCommerce uses email templates, typically located in your `wp-content/plugins/woocommerce/templates/emails/` directory. These templates are usually `.php` files. Directly editing these files is generally not recommended, as updates could overwrite your changes. Instead, we’ll explore safer and more manageable methods.

Method 1: Using the WooCommerce Email Settings

WooCommerce offers a degree of customization through its built-in settings. While limited, this is the easiest method for simple text additions.

• Go to WooCommerce > Settings > Emails.
• Find the email type you want to modify (e.g., “Processing order,” “Completed order”).
• You might find options to add or edit text within the subject line and email body sections. These options vary depending on your WooCommerce version.
• Click “Save changes”.

Method 2: Using a Custom Email Template (Recommended)

This method allows for far more control and is the recommended approach for significant text changes or advanced customizations.

• Create a child theme: This protects your customizations from being overwritten by WooCommerce updates. Create a new folder within your theme’s directory (e.g., `my-child-theme`).
• Copy the email template: Copy the relevant `.php` file (e.g., `customer-processing-order.php`) from the WooCommerce emails directory (`wp-content/plugins/woocommerce/templates/emails/`) to your child theme’s `emails` directory (create this directory if it doesn’t exist).
• Edit the template: Open the copied `.php` file in a text editor. Locate the areas where you want to add text. You’ll likely find placeholders like `{order_number}` and other variables. Add your custom text around these placeholders. For example:

<?php
/**
Customer Processing Order Email
* This template can be overridden by copying it to yourtheme/woocommerce/emails/customer-processing-order.php.
* HOWEVER, on occasion WooCommerce will need to update template files and you
(the theme developer) will need to copy the new files to your theme to
maintain compatibility. We try to do this as little as possible, but it does
happen. When this occurs the version of the template file will be bumped and
the readme will list any important changes.
* @see https://docs.woocommerce.com/document/template-structure/
@package WooCommerce/Templates/Emails
@version 3.7.0
*/

defined( ‘ABSPATH’ ) || exit;

/

* @hooked WC_Emails::email_header() Output the email header

*/

do_action( ‘woocommerce_email_header’, $email_heading, $email ); ?>

Thank you for your order, {order_number}!

We’re processing your order and will send you another email when it ships. This is my custom text!

<?php

/

* @hooked WC_Emails::email_footer() Output the email footer

*/

do_action( ‘woocommerce_email_footer’, $email ); ?>

• Save and upload: Save the changes to your file and upload the updated file to your child theme’s `emails` directory.