# How to Add Multiple Recipients for WooCommerce New Order Notifications
Getting notified about new Learn more about How To Install Woocommerce Storefront Theme WooCommerce orders is crucial for any online store. But what if you need multiple people – say, your fulfillment team, your accounting department, and yourself – to receive these notifications? This article shows you how to easily add multiple recipients for your WooCommerce new order emails, even if you’re a complete beginner.
Why You Need Multiple Order Notification Recipients
Imagine this: You receive an order notification, but your fulfillment team doesn’t. This leads to delays, unhappy customers, and potential losses. Having multiple recipients ensures everyone involved gets informed promptly and efficiently.
Here are some real-life scenarios highlighting the need for multiple recipients:
- Separate Departments: Your fulfillment team needs to know about orders for packing and shipping, while your accounting team handles payment processing.
- Teamwork and Backup: Having multiple people notified provides redundancy. If one person is out of office, others can still handle the order.
- Improved Communication: Faster communication across teams leads to quicker order processing and improved customer satisfaction.
- Custom email templates: Design emails specifically for different recipients.
- Conditional logic: Send emails only under specific conditions (e.g., high-value orders to a manager).
- Automated workflows: Trigger emails based on order status changes.
- YITH WooCommerce Email Templates: Offers beautiful templates and customization.
- WooCommerce Advanced Emails: Gives you fine-grained control over email settings.
Methods to Add Multiple Recipients in WooCommerce
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There are several ways to add multiple recipients for new WooCommerce order notifications:
1. Using WooCommerce’s Built-in Email Settings (Easiest Method)
This method is the simplest, especially if you’re already comfortable with your WooCommerce settings. However, it might not be ideal for complex scenarios requiring very specific notification routing.
Steps:
1. Go to WooCommerce > Settings > Emails.
2. Find the “New Order” email template.
3. In the “Recipient” field, add multiple email addresses separated by commas. For example: `[email protected], [email protected], [email protected]`
4. Save changes.
Reasoning: This directly modifies the recipient field of the default WooCommerce email. It’s fast, easy, and works perfectly for simple scenarios.
2. Using a WooCommerce Email Plugin (For Advanced Customization)
For more control and flexibility, consider using a dedicated WooCommerce email plugin. Many plugins offer advanced features like:
Reasoning: This method provides a more scalable solution as your business grows and your notification needs become more complex. Popular plugins include:
Remember to check plugin reviews and compatibility with your WooCommerce version before installation.
3. Using a Custom Code Solution (For Developers)
If you are comfortable with PHP, you can directly modify WooCommerce’s core code to handle multiple recipients. This is the most complex method and requires careful consideration. Incorrectly modifying core files can break your website. Only attempt this if you have experience with PHP and WordPress development.
This example adds a secondary recipient to the “New Order” email:
//Add this to your theme's `functions.php` file or a custom plugin. Remember to add proper actions and hooks for optimal function.
add_filter( ‘woocommerce_email_recipient_new_order’, ‘add_secondary_recipient_to_new_order_email’, 10, 2 );
function add_secondary_recipient_to_new_order_email( $recipient, $order ){
return $recipient . ‘, [email protected]’;
}
Reasoning: This provides the highest level of customization but carries the highest risk if done incorrectly. Always back up your website before making any code changes.
Choosing the Right Method
The best method depends on your technical skills and the complexity of your notification requirements.
- Beginners: Stick with the built-in WooCommerce email settings.
- Intermediate users: Consider a WooCommerce email plugin for more control.
- Advanced users (developers): Use a custom code solution (but proceed with caution!).
By following these steps, you can effectively manage your WooCommerce order notifications and ensure your team is always informed and ready to handle new orders efficiently. Remember to test your setup after implementing any changes to make sure everything works as expected.
