How to Print Order Details in WooCommerce: A Beginner’s Guide

So, you’ve got your WooCommerce store humming, orders are coming in, but now you need to *actually print those order details*! Whether it’s for packing slips, invoices, or internal record-keeping, printing order information is a crucial part of running an online store. Don’t worry, it’s easier than you think! This guide will walk you through several ways to print your WooCommerce order details, from the built-in options to more advanced methods.

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Why Print WooCommerce Order Details?

Before diving into *how*, let’s understand *why*. Think of Sarah, who sells handcrafted soaps on her WooCommerce store. She uses printed order details for the following:

• Packing Slips: Sarah needs to know *exactly* what to put in each package. A packing slip attached to the box helps her avoid errors and ensures customer satisfaction.
• Invoices: Customers sometimes require printed invoices for their own accounting. Providing them easily builds trust and professionalism.
• Internal Records: Sarah keeps a physical copy of each order for her own record-keeping, especially helpful for bookkeeping and inventory management.
• Order Management: Having a physical copy allows the warehouse team to accurately pick and pack each order as specified in the document

As you can see, printing order details isn’t just a formality; it’s essential for efficient order fulfillment and professional business practices.

Method 1: Using WooCommerce’s Built-In Print Option

WooCommerce offers a simple, *built-in printing feature* directly from the order page. This is the easiest and fastest way to print basic order information.

Here’s how:

1. Log in to your WordPress Dashboard.

2. Go to WooCommerce > Orders. This will display a list of all your orders.

3. Click on Explore this article on How To Charge A Travel Fee In Woocommerce the order you want to print. This opens the individual order details page.

4. Look for the “Order actions” meta box. This is usually located on the right-hand side of the order page.

5. Select “Print order” from the dropdown menu and click the “arrow” button next to it. Alternatively, look for the “Print Invoice” option in the dropdown list. The name may vary depending on the version of WooCommerce and any installed plugins.

6. Your browser’s print dialog box will appear. Adjust your printer settings (like paper size and margins) and click “Print.”

Real-life example: Let’s say Sarah needs to print a packing slip for order #123. She follows the steps above, selects “Print order” and clicks “Print” in her browser. She now has a basic printout showing the customer’s address, order items, and order total.

Reasoning: This method is *super simple and requires no extra plugins*. However, it provides only a basic printout. If you need more customization (like adding your logo, company details, or specific fields), you’ll need a plugin.

Method 2: Using a WooCommerce Print Invoice & Packing List Plugin

For *more advanced printing options and customization*, using a dedicated WooCommerce print invoice and packing list plugin is the best solution. These plugins offer greater control over the layout and content of your printed documents.

Here are a few popular options:

• WooCommerce PDF Invoices & Packing Slips: A widely used, free plugin with tons of customization options and PDF generation.
• Print Invoice & Delivery Notes for WooCommerce: Another popular free option with good customization and ease of use.
• WooCommerce Order Print: A paid plugin that provides additional functionalities, like printing multiple orders in one go.

Let’s use WooCommerce PDF Invoices & Packing Slips as an example:

1. Install and activate the plugin. From your WordPress dashboard, go to Plugins > Add New, search for “WooCommerce PDF Invoices & Packing Slips,” install, and activate.

2. Configure the plugin settings. Go to WooCommerce > PDF Invoices > Settings. Here you can customize the:

• Company Logo
• Company Address
• Invoice Numbering
• Document Templates (Invoices, Packing Slips, etc.)
• Content Read more about How To Change The Woocommerce Checkout Location From Cart Page to include on your printed documents (shipping address, billing address, order notes, etc.)

3. Print from the Order Page. Similar to the built-in method, go to WooCommerce > Orders, select an order, and look for the “PDF Invoice” or “Packing Slip” buttons. Clicking these will generate and download a PDF file, which you can then print.

Real-life example: Sarah uses the WooCommerce PDF Invoices & Packing Slips plugin to add her logo to the invoice. She also customizes the packing slip to include a “Thank You” message to her customers. This adds a personal touch and reinforces her brand.

Reasoning: Plugins offer *significantly more flexibility*. You can add your branding, include custom fields, and even generate PDF documents for easy emailing and archiving. They’re well worth the investment if you need professional-looking invoices and packing slips.

Method 3: Custom Code (For Advanced Users)

If you’re comfortable with PHP coding, you can *create a custom solution* to print order details. This gives you complete control over the output but requires technical expertise. This is beyond the scope of this beginner’s guide, but here’s a general idea:

1. Create a custom template file. This file will contain the HTML and PHP code to display your order details.

2. Use WooCommerce’s order object to access order data. For example:

 get_items(); 

echo ‘

Order Details

‘;

echo ‘Order ID: ‘ . $order->get_id() . ‘
‘;

echo ‘Customer Name: ‘ . $order->get_billing_first_name() . ‘ ‘ . $order->get_billing_last_name() . ‘
‘;

echo ‘

Order Items:

‘;

echo ‘

‘;

foreach ( $items as $item_id => $item ) {

$product_name = $item->get_name();

$quantity = $item->get_quantity();

echo ‘

• ‘ . $product_name . ‘ (Quantity: ‘ . $quantity . ‘)

‘;

}

echo ‘

‘;

?>

3. Create a function to display your custom template. This function would be triggered by a custom button or link on the order page.

Real-life example: Sarah hires a developer to create a custom print template that includes barcode labels for each product. This streamlines her picking and packing process, reducing errors and saving time.

Reasoning: This method offers *unparalleled customization*. You can create *exactly* the printout you need. However, it requires coding skills or hiring a developer. It’s best suited for stores with very specific printing requirements.

Conclusion

Printing order details is a vital part of managing your WooCommerce store. Whether you use the built-in option, a dedicated plugin, or a custom-coded Explore this article on Woocommerce How To Rotate Background Images solution, choosing the right method depends on your specific needs and technical skills. Start with the simplest option and upgrade as your requirements evolve. Good luck, and happy printing!