How To View Order Details And Print On Woocommerce

How to View and Print Order Details on WooCommerce: A Beginner’s Guide

So, you’ve got a WooCommerce store up and running! Congratulations! Now you’re probably wondering how to manage those incoming orders. One of the first things you’ll need to do is view the order details and maybe even print them out for your records or packing slips. Don’t worry, it’s a straightforward process. This guide will walk you through it, step-by-step, even if you’re completely new to WooCommerce.

Think of it like this: someone orders a cool t-shirt from your store. You need to know *exactly* what they ordered (size, color, etc.), where to ship it, and if they left any special notes. That’s what order details are all about!

Accessing Your WooCommerce Orders

First things first, let’s find where all your orders are located.

1. Log in to your WordPress dashboard. This is usually `yourdomain.com/wp-admin`. (Replace `yourdomain.com` with your actual website address.)

2. Navigate to WooCommerce > Orders. You’ll find this in the left-hand menu of your dashboard.

This page is your order management headquarters! You’ll see a list of all orders placed on your website. Each order will have a status (like “Processing,” “Completed,” “On Hold,” etc.), the customer’s name, the total order amount, and the date of the order.

Viewing Detailed Order Information

Okay, now let’s dive into the details of a specific order.

1. Find the order you want to view. You can sort the orders by date, customer, total, or status by clicking on the column headings. You can also use the search box to find a specific order number or customer name.

2. Click Read more about How To Add Additional Columns In Products Woocommerce on the order number. This will take you to the “Edit Order” screen, which contains all the details about that specific order.

What you’ll see on the “Edit Order” screen:

• Order Number & Explore this article on How To Set Up Stripe With Woocommerce Date: Self-explanatory, but useful for quick reference.
• Order Status: Shows the current stage of the order. You can change this manually as you fulfill the order. For example, you might change it from “Processing” to “Completed” after you ship the item.
• Billing and Shipping Addresses: Crucial for knowing where to send the order and for billing purposes.
• Order Items: A list of the products the customer ordered, including quantity, price, and any variations (like size or color).
• Order Totals: Shows the breakdown of the order total, including subtotal, shipping costs, taxes, and any applied discounts.
• Order Notes: This is where you can add internal notes about the order. You can also add notes that are visible to the customer (e.g., “Your order has been Read more about How To Add Pop Up To Woocommerce shipped!”).
• Order Actions: You can perform actions like resending the order notification email to the customer.

Real-Life Example: Imagine Sarah orders a “Large Blue T-shirt” and a “Small Red Hat” from your store. On the “Edit Order” screen, you’ll see *both* of these items listed under “Order Items,” along with their prices and quantities. You’ll also see Sarah’s shipping address to ensure you send the package to the right place!

Printing Order Details in WooCommerce

There isn’t a built-in “Print” button directly on the “Edit Order” screen in WooCommerce. However, there are several easy ways to print the order details:

Method 1: Using Your Browser’s Print Functionality (Easiest & Quickest)

This is the simplest method and usually works well for basic printing needs.

1. Navigate to the “Edit Order” screen (as described above).

2. Use your browser’s print function. This is usually done by:

• Pressing `Ctrl + P` (Windows) or `Cmd + P` (Mac).
• Going to your browser’s menu (usually in the top-right corner) and selecting “Print.”

3. Adjust print settings. In the print dialog box, you can adjust settings like:

• Destination: Choose your printer.
• Pages: Select specific pages to print.
• Layout: Choose portrait or landscape orientation.
• Headers and Footers: You might want to disable these to get a cleaner print.
• Background graphics: Disable these if you just need the text to be visible.

4. Click “Print.”

Reasoning: This method is quick and easy. It uses your browser’s built-in functionality to capture the content of the “Edit Order” screen and send it to your printer. The output might not be perfectly formatted for a packing slip, but it gets the job done in a pinch.

Method 2: Using a WooCommerce Plugin (For More Control)

If you need more control over the layout and information included in your printed order details, you can use a WooCommerce plugin. There are many free and premium plugins available that offer advanced printing features, such as:

• Customizable templates: Design your own packing slips and invoices.
• Bulk printing: Check out this post: How To Make Ecommerce Website With Woocommerce Print multiple orders at once.
• Adding your logo: Brand your packing slips.
• Including specific order details: Choose exactly what information to include (e.g., excluding the order notes).

Some popular plugins include:

• WooCommerce PDF Invoices & Packing Slips: A free and popular plugin.
• Print Invoice & Delivery Notes for WooCommerce: Another good free option.

Example using “WooCommerce PDF Invoices & Packing Slips”:

1. Install and activate the plugin. Search for it in the WordPress plugin directory (Plugins > Add New).

2. Go to WooCommerce > PDF Invoices > Documents.

3. Customize the settings for your invoice and packing slip. You can add your logo, company information, and customize the layout.

4. On the “Edit Order” screen, you’ll now see a metabox (usually on the right-hand side) with options to generate and print the invoice and packing slip.

 // This is just an example of how a plugin might integrate with the Edit Order screen. // This code would typically be found within the plugin's files, not directly added to your theme. // This example shows creating a metabox on the order edit page. 

add_action( ‘add_meta_boxes’, ‘my_add_order_print_metabox’ );

function my_add_order_print_metabox() {

add_meta_box(

‘woocommerce_order_print’, // Unique ID

__( ‘Print Options’, ‘my-textdomain’ ), // Title

‘my_order_print_metabox_content’, // Callback function

‘shop_order’, // Post type

‘side’, // Context

‘high’ // Priority

);

}

function my_order_print_metabox_content( $post ) {

// Display print buttons (these would trigger the plugin’s printing functions)

echo ‘Print Explore this article on How To Add Multiple Prices To One Woocommerce Product Invoice

‘;

echo ‘Print Packing Slip‘;

}

Reasoning: Plugins provide a more professional and customizable solution for printing order details. They’re ideal if you need consistently formatted packing slips or invoices, or if you process a large number of orders. They streamline the process and ensure accuracy.

Troubleshooting Printing Issues

Sometimes, printing doesn’t go as smoothly as planned. Here are a few common issues and how to fix them:

• Text is cut off: Adjust the margins in your browser’s print settings. Try setting the margins to “Minimum” or “None.”
• Images are missing: Make sure “Background graphics” is enabled in your browser’s print settings.
• The layout is messed up: Try a different browser. Sometimes, one browser handles the page rendering better than another for printing purposes. Also, try printing to PDF first and then printing the PDF – this often resolves layout issues.
• The print is too small: Adjust the zoom level in your browser before printing.

By following these steps, you’ll be able to easily view and print order details on your WooCommerce store, helping you manage your orders efficiently and get those products shipped! Good luck!